how to consolidate data in excel from multiple rows

How to consolidate data in excel from multiple rows how to#

If you show formulas in Excel ( CTRL + `), and then click on the expand button in the row headers, you will see the linked formulas and that cell references differ among sheets. However, all sheets have the same row and column headers, so the consolidation will work correctly. Similarly, while A is the column used in three of the references for the starting point, B is used in one of them – the four worksheets are clearly not identically laid out. Notice that in the references depicted above, some of the data starts at Row 6, some at Row 5, and some at Row 9. Complete Steps 1–7 from the previous section. Select each of the individual sheets and add the references to the Consolidate dialog box. If your worksheets are not laid out identically, they can still be consolidated – as long as the row and column headings are identical. Now when you click OK to create the master sheet, each of the consolidated cells contains a formula linked to the individual source sheets, and the total amount is the sum of the linked formulas.Īn Outline will automatically be created, enabling you to expand and condense the data as necessary. In the Consolidate dialog box, check Create links to source data.

The data will come into the consolidation sheet as raw numbers they will not be linked to the individual sheets unless you specifically create links to the sheets. The row and column headings will then be returned with the data. To bring across the row and column headers, make sure Top row and Left column are checked in the Consolidate dialog box. Note that this method only brings in the numbers it does not bring in any row or column labels.

Click OK to consolidate the data to your selected sheet.Repeat this process by selecting the data in each sheet you wish to consolidate.Click Add to add the cell references to the All references list in the Consolidate window.Select the worksheet and data to add to the consolidation and then click the little arrow again (this will have switched to a down arrow).Then, to select data from within the current workbook, click on the little up arrow. Select the Function to consolidate by ( Sum, to add the sheets together).

Select the cell where you want the data to be placed, and then, in the Ribbon, select Data > Data Tools > Consolidate.

Open the Excel file that contains the sheets whose data you wish to consolidate and create a new blank sheet.

If you combine data by position, each of the sheets needs to have an identical layout, whereas if you are combining by category, each sheet needs to have the same row and/or column headers. The Consolidate feature can be used in either of two ways – combining data by position or combining data by category – from multiple sheets into one. However, Excel’s Consolidate feature is a faster and less likely to introduce errors. You can consolidate data in Excel by manually creating linking formulas or using Paste Special.

How to consolidate data in excel from multiple rows how to#

This tutorial will demonstrate how to pull data from multiple sheets and consolidate in Excel and Google Sheets.